Skip to main content

Mail Room Guidelines

Mail Room Guidelines

OUTGOING MAIL: 

  • Include the following on all mail pieces under the return address:
    • Senders first and last name & 
    • USD 443 (if you are employed by USD443) or
    • 613 (if you are employed by SKACD #613)
  • Pre-printed #10 Regular Envelopes:
    • Maximum 5 sheets of paper tri-folded
    • 6 or more sheets - 6x9 manila envelope
  • Manila Envelopes:
    • Place tape over metal clasp
  • USD443 does not apply postage to Personal Mail: 
    • (It will be returned to supervisor)

PACKAGES: 

  • Confirm all information is correct
  • Confirm Insurance coverage or contact

ENVELOPES: 

  • Staff - see school secretary for envelopes
    • Secretaries - please email Karen Blankman for more #10 envelopes

LARGE MAILINGS / BULK MAILINGS:      

  • Secretaries
    • Large 1st class mailings: please let us know mailing is coming by calling (620)371-1023
  • Bulk mailings 200 pieces or more:
    • Please contact Karen Blankman in the Public Information Office at 620-371-1023 to make arrangements at least two (2) weeks prior to your in home delivery date. 

SEE EXAMPLES ON FOLLOWING PAGES

  • OUTGOING MAIL returned for the following reasons:
    • Sender name was not placed under return address: __________
    • USD443 OR SKACD 613 was not placed under return address: _________
    • RECIPIENT NAME: information was not placed correctly on envelope: _______
  • Pre-printed #10 Regular Envelopes:
    • Maximum 5 sheets of paper tri-folded
    • 6 or more sheets - 6x9 manila envelope

Envelope Example for Outgoing Mail

  • OUTGOING MAIL returned for the following reasons:
    • Sender name was not placed under return address: __________
    • USD443 or SKACD 613 was not placed under return address: _________
    • RECIPIENT NAME: information was not placed correctly on postcard: _______

Postcard Example for Outgoing Mail