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Dodge City Public Schools

BCBK Executive Session

BCBK Executive Session

BCBK 

Executive Session 

The board shall conduct executive sessions only as provided in the Kansas Open Meetings Act (“KOMA”). Any motion to recess for a closed or executive session shall include: 

  1. A statement describing the subjects to be discussed during the closed or executive meeting;
  2. the justification for closing the meeting; and 
  3. the time and place at which the open meeting shall resume. 

A subject of executive session is the matter or issue presented for discussion, and the motion must include a brief description of the subject(s) to be discussed in the executive session while still protecting important  privacy interests. 

Acceptable justifications for recessing into executive session include the following: 

  • The non-elected personnel exception under KOMA; 
  • The exception for matters which would be deemed privileged in the attorney-client relationship under KOMA; 
  • The exception for employer-employee negotiations under KOMA; 
  • The exception for data relating to financial affairs or trade secrets of corporations, partnerships, trusts,   and individual proprietorships under KOMA;  
  • The exception relating to actions adversely or favorably affecting a student under KOMA; 
  • The exception for preliminary discussion of the acquisition of real property under KOMA; 
  • The exception under KOMA for school security matters to ensure the security of the school, its   buildings, and/or its systems is not jeopardized. 

Discussion during the closed or executive session shall be limited to those subjects stated in the motion. No  binding action shall be taken during closed or executive session. The complete motion to recess into closed or  executive session shall be recorded in the minutes of the meeting and maintained as a part of the permanent  records of the board. 

If necessary, the closed or executive session may be extended with approval of another motion made after the  board returns to open session. 

Unless the recording of an executive session is required by law, such as when conducting a student disciplinary apparel hearing therein, any recording, livestreaming, or broadcasting of executive session, using any medium, if strictly prohibited, and the board of its administration shall press criminal charges against the offender for breach of privacy and any other applicable law.

Policy References: BBBB & BE

Policy References: CN and CNA

Policy Reference: ECA

Policy References: IDAE and II

Policy References: JDD and JRB

Adoption Date: 06/01/1999, Revised: 07/07/2008; 02/12/2018; 06/24/2024; 12/2025

BCBK - EXECUTIVE SESSION 
Sample Motions for Executive Session 

A motion looks like the following. “I move we go into executive session to [fill in subject(s)] pursuant to [fill in  justification], and the open meeting will resume in the board room at [fill in time].” If the board wishes to invite  additional individuals, such as the superintendent, into executive session, they should also mention them in the motion. 

SUBJECTS TO BE DISCUSSED 
(Provide a brief description of what subject will be discussed while still protecting important privacy interest) 

  • Example: discuss an individual employee’s performance 
  • Example 1: discuss confidential student information 
  • Example 2: hold a student discipline appeal hearing 
  • Example: discuss coding mechanisms PowerSchool uses to secure student data with  PowerSchool representatives  
  • Example: discuss potential litigation with our  legal counsel 
  • Example: discuss the latest proposal for increasing the base pay rate from the teachers 
  • Example: discuss potential properties for a new middle school site 
  • Example 1: discuss the high school crisis plan 
  • Example 2: discuss the exact placement of  security cameras and alarms throughout the buildings 

                                                                                                                
JUSTIFICATION 

  • non-elected personnel exception under KOMA 
  • the exception relating to actions  adversely or favorably affecting a student under KOMA 
  • the exception for data relating to  financial affairs or trade secrets of  corporations, partnerships, trusts, and individual proprietorships under KOMA 
  • the exception for matters which would be  deemed privileged in the attorney-client  relationship under KOMA 
  • the exception for employer-employee  negotiations under KOMA 
  • the exception for preliminary discussion of the acquisition of real property under KOMA 
  • the exception under KOMA for school  security matters to ensure the security of  the school, its buildings and/or its  systems is not jeopardized