DJB Petty Cash Accounts

DJB 

Petty Cash Accounts 

The board may establish petty cash accounts by resolution. All petty cash funds will be audited annually at the  same time as the general fund budget. The board shall also receive monthly reports of the expenditures from  and reimbursements to each petty cash account. 

Resolution to Establish Petty Cash Fund 

RESOLUTION 

WHEREAS, the Board of Education of Unified School District No. 443, Ford County, Kansas, has determined that  the creation of a petty cash fund is an efficient method to pay expenses for school district purposes in  emergencies. 

WHEREAS, Kansas law authorizes the establishment of petty cash funds; 

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 443, Ford County,  Kansas that a petty cash fund designated as the _____________ Building Petty Cash Fund is created for the  purpose of receiving and expending funds for needed district expenditures in an emergency. The fund shall be  in the amount of $______________.* 

The fund shall be administered by ______________________. The _________________ shall keep a record of  all receipts and expenditures of the fund and shall prepare and file with the Board a statement showing all  receipts, expenditures and balance at the end of each ___________________ and at the end of each school  year. An itemized receipt shall be maintained for each expenditure. Any person authorized to administer a  petty cash fund shall be bonded by the school district. 

Upon proper report to the board, the petty cash fund shall be replenished by payment from the appropriate  fund of the school district. 

The petty cash fund shall not be loaned or advanced against the salary of any employee. 

Funds in the petty cash fund shall remain district funds but shall not be considered school money for purposes  of K.S.A. 72-1136 and the provisions of K.S.A. 12-105b shall not apply. 

ADOPTED by the Board of Education of Unified School District 443, Ford County, Kansas, the _____ day of  ____________, 20 ___.  

[NOTE: A separate resolution must be adopted for each petty cash fund.]  

* Not to Exceed $1500.00 

Adoption Date: 06/06/2006, Revised: 07/07/2008; 07/09/2018