DK Student Activity Fund Management

DK  

Student Activity Fund Management  

Any activity which involves the expenditure of activity funds shall be subject to prior approval of the principal.  

Activity Fund Management  

The building principals shall maintain an accurate record of all student activity funds in the respective attendance centers. No funds shall be expended from these accounts except in support of the student activity program. No activity account shall have a negative balance.  

The board shall receive a quarterly report on all activity accounts.  

All student activity funds will be audited annually at the same time as the general fund budget.  

All payments from student activity funds shall be made from purchase orders signed by the employee responsible for the fund.  

Receipts shall be kept for all revenue deposited into the activity fund of each attendance center. All payments from the activity fund shall be by checks provided for that purpose. 

Activity Fund Deposits  

Activity funds from gate receipts or other sources may be deposited directly into a bank account maintained for this purpose.  

Inactive Activity Funds (See JH)  

The board will assume control of all inactive activity funds and disburse those funds to other activity accounts or expend the funds as directed by the board.  

Each student activity fund shall have an employee in charge of the fund. The employee shall be responsible for making a quarterly report to the superintendent and the board.  

The quarterly student activity report shall show opening and closing balances of each fund. The report shall also show the total amount of deposits and an itemized list of expenditures. 

Resolution to Establish Activity Fund 

RESOLUTION

WHEREAS, the Board of Education of Unified School District No. 443, Ford County, Kansas, has determined that the creation of an activity fund is an efficient method to pay expenses for student activities; and 

WHEREAS, Kansas law authorizes the establishment of school activity funds; 

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 443, Ford County, Kansas, that an activity fund designated as the _______________ fund is created for the purpose of receiving  and expending funds for student activities, including athletics, music, forensics, dramatics and other board  approved student extra-curricular activities.

The fund shall be administered by ________________________. The ______________________  shall keep a record of all receipts and expenditures of the fund and shall prepare and file with the Board  a statement showing all receipts, expenditures and balance at the end of each _____________________ and  at the end of each school year. Any person authorized to administer an activity fund shall be bonded by the school district. Funds in the activity fund shall remain district funds but shall not be considered school  money for purposes of K.S.A. 72-1136 and the provisions of K.S.A. 12-105b shall not apply.  

ADOPTED by the Board of Education of Unified School District 443, Ford County, Kansas, the ____ day  of _________________, 20___.  

[NOTE: A separate resolution must be adopted for each activity fund.]  

Policy References: JGHB, JH and JL  

Adoption Date: 06/06/2006, Revised: 07/07/2008; 07/09/2018